Privacy Policy

Last updated: August 21, 2025

This Privacy Policy describes how HRPulse360 ("we," "our," or "us") collects, uses, and protects your information when you use our HR management platform.

1. Information We Collect

We collect several types of information to provide and improve our services:

• Personal Information: Name, email address, job title, employee ID, and other information you provide when creating an account or using our services
• Employment Data: Performance records, employee actions, training records, and other HR-related information
• Usage Information: How you interact with our platform, including pages visited, features used, and time spent on the platform
• Technical Information: IP address, browser type, device information, and other technical data collected automatically

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our HR management services
• Process and manage employee performance data and employee actions
• Generate reports and analytics for authorized personnel
• Communicate with you about your account and our services
• Improve our platform and develop new features
• Ensure security and prevent fraud or unauthorized access
• Comply with legal obligations and industry regulations

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Within Your Organization: With authorized personnel within your company who have legitimate business needs
• Service Providers: With trusted third-party service providers who assist us in operating our platform
• Legal Requirements: When required by law, court order, or other legal processes
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Consent: When you have given us explicit consent to share your information

4. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and audits
• Access controls and user authentication
• Employee training on data protection and security
• Incident response procedures

5. Data Retention

We retain your information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Specific retention periods may vary based on:

• Legal and regulatory requirements
• Business needs and operational requirements
• The nature and sensitivity of the information
• Your organization's data retention policies

6. Your Rights and Choices

Depending on your location and applicable laws, you may have certain rights regarding your personal information, including:

• Access to your personal information
• Correction of inaccurate or incomplete information
• Deletion of your personal information in certain circumstances
• Restriction of processing
• Data portability
• Objection to processing based on legitimate interests

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our platform. These technologies help us:

• Remember your preferences and settings
• Analyze usage patterns and improve our services
• Provide personalized content and features
• Ensure security and prevent fraud

8. International Data Transfers

If you are located outside the United States, please note that we may transfer your information to and process it in the United States and other countries. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards.

9. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our platform and updating the "Last updated" date.

11. Contact Us